🎯 Welcome
This guide is for online (remote) instructors who teach Everest lessons through Google Meet.
In the Online Instructor Portal you set your Google Meet room, open the times you can teach, see the lessons students book with you,
join the lesson, message the office, and ask for a substitute if you cannot teach.
💡 How online lessons work here:
• Each student books a lesson with you directly in the student app.
• Every lesson is 25 minutes and runs in your own Google Meet room — the student knocks, you let them in.
• All times in the portal are shown in Philippine Time (PHT, UTC+8). Students see Japan Time (JST, one hour later).
🖼 About the pictures in this guide. They are not photos — they are drawings of the real screen, made with the same
wording and the same colours as the portal. A purple ring with a number means “tap here”, in that order.
Purple is never used in the real portal, so anything purple is a note from us, not part of the screen.
The people in the pictures (Ellie Reyes, Student A, Instructor B) are made-up examples — you will see your own name and your own students.
⏱ Start here — your first 5 minutes
Brand new? Do these three things in this order and you are ready to teach. Everything else in this guide is detail you can read later.
1Open your personal link from Talknote and check your name is in the top-right corner. →
section 1
2👤 Profile → paste
your own Google Meet link →
💾 Save profile. Without this, students cannot reach you.
While you are there, write a short
bio and a few
tags — that is what students read when they choose a teacher. →
section 3
3📅 My Shift → tap the 25-minute slots you can teach →
Submit. Students can only book what you opened. →
section 4
🖼 Illustration — the whole job in three screens.purple number = do them in this order
🏠🔔📅🧾👤 Profile💬
🎥 Your Google Meet link
https://meet.google.com/abc-defg-hij
Self-introduction (bio)
Hi! I'm Ellie from Manila...
💾 Save profile
① Set your Meet room
This is where every lesson happens.
🏠🔔📅 My Shift🧾👤💬
◀next week▶
1 change(s)Submit
② Open your available times
Nothing is saved until you press Submit.
🏠 Home🔔📅🧾👤💬
Your booked lessons
👤 Student A
🕐 15:00-15:25 PHT
▶ Join lesson (my Meet room)
③ Students book you
On the day, tap ▶ Join lesson.
① 👤 Profile → Meet link → 💾 Save · ② 📅 My Shift → tap cells → Submit · ③ 🏠 Home → ▶ Join lesson
✅ That is the whole job. Keep your times open in 📅 My Shift every week, and check 🏠 Home before each lesson.
⚠️ Nothing saves by itself. The Profile tab needs 💾 Save profile, and the shift grid needs Submit.
If you close the page before pressing them, your changes are gone.
1️⃣ Open your portal
You do not choose a username. Your personal link is your login. The office sends it to you on Talknote.
https://instructor-portal-online.pages.dev/?instructor_id=XXXXXXXX
(XXXXXXXX stands for your own ID — your real link has letters and numbers there.)
1Open the personal link the office sent you. The ?instructor_id= part at the end is what signs you in.
2You land on 🏠 Home. Your name appears in the top-right corner and the blue card says “Hi, (your name) 👋”.
3Bookmark it (or add it to your home screen — see
section 10) so you never have to look for the link again.
🖼 Illustration — re-drawn from the real screen, not a photo. Left = it worked. Right = the link is missing.
🌐 Online Instructor Portal📖 ManualEllie Reyes
🏠 Home🔔 Substitute📅 My Shift🧾 Invoice👤 Profile💬 Chat
Hi, Ellie 👋
🎥 Your Google Meet room is set. Students join your room.
Your booked lessons
✅ This is success
Your name is in the top-right corner and in the blue card.
🌐 Online Instructor Portal📖 Manual—
Welcome to Everest Online Portal
Please open the personal link that was sent to you on Talknote to access your portal.
Lost your link? Contact the Everest English office on Talknote.
❌ This means the link has no ID
You opened the plain address, not your personal link. Open the link from Talknote again.
✅ Good to know: once you have opened your personal link on a device, the portal remembers you on that device — even if you later
open it from your home screen icon without the ?instructor_id= part.
⚠️ Keep your link private. Anyone with it can see and change your schedule. Do not post it in group chats or on social media.
🔐 Password? There is none. Your personal link is your login — the portal never asks you to type a password.
If you are ever shown a “Sign in” box, do not guess and do not borrow anyone else's details: message the Everest English office on Talknote first.
(Updated 2026-07-31)
2️⃣ The six tabs
Everything in the portal lives under these six tabs, at the top of every screen. (Updated 2026-07-31)
🖼 Illustration — the tab bar at the top of the portal.purple number = the list below
🌐 Online Instructor Portal📖 ManualEllie Reyes
🏠 Home
🔔 Substitute2
📅 My Shift
🧾 Invoice
👤 Profile
💬 Chat
Hi, Ellie 👋
🎥 Your Google Meet room is set. Students join your room.
The red number on 🔔 Substitute is how many lessons are waiting for someone to take them.
- 1🏠 Home — your booked lessons, the Join lesson button and the 25-minute lesson timer.
- 2🔔 Substitute — lessons other online instructors need someone to take. First come, first served.
- 3📅 My Shift — open (or close) the 25-minute times you are available to teach.
- 4🧾 Invoice — view your monthly invoice. It is read-only: it is built automatically from your lessons, and the office fills in the parts only they can set. You can move between months and print it / save it as PDF.
- 5👤 Profile — your Google Meet link, self-introduction, intro video and tags, plus 💳 Billing details (your address, phone and bank details, used on your invoice).
- 6💬 Chat — a direct message line to the Everest office.
⚠️ Before your first invoice is due, fill in 💳 Billing details in the 👤 Profile tab (address, phone, bank name, branch, account name, account number, account type, SWIFT code, currency), then tap 💾 Save billing details. Your invoice takes those lines straight from there, so if they are empty your invoice will be incomplete. (Updated 2026-07-31)
🔒 Billing details only open when you arrive from your own personal link. If you see a 🔒 message there instead of the form, open your personal link from Talknote again.
💡 📖 Manual in the top-right corner always brings you back to this guide.
3️⃣ Profile — your Meet room, bio, tags
🎥 Set your Google Meet room (do this first!)
All of your lessons happen in your own Google Meet room, so set it once, before anything else.
1In your own Google account, open meet.google.com → New meeting → Create a meeting for later → copy the link (it looks like meet.google.com/abc-defg-hij).
2In the portal, open the 👤 Profile tab and paste it into 🎥 Your Google Meet link.
3Tap 💾 Save profile. A green “Profile saved ✓” message appears at the bottom of the screen.
🖼 Illustration — the 👤 Profile tab.purple number = tap in this order
🏠 Home🔔 Substitute📅 My Shift🧾 Invoice👤 Profile💬 Chat
Your profile
ℹ️ Students see this on their booking screen. Keep it friendly and concise.
📷 Profile photo is synced from the admin sheet — please contact admin to update it.
🎥 Your Google Meet link
https://meet.google.com/abc-defg-hij
Create a Google Meet in your own Google account and paste the link here. Students join your room for every lesson.
Self-introduction (bio)
Hi! I'm Ellie from Manila. I love teaching kids and beginners. My hobbies are cooking and watching anime...
Introduction video (YouTube)
e.g. https://www.youtube.com/watch?v=XXXXXXXXXXX
Traits / Tags
Patient ✕Kids-friendly ✕Free talk ✕
e.g. Patient, Kids-friendly, Free talk...
+ Add
💾 Save profile
① open 👤 Profile → ② paste your Meet link → ③ write your bio →
④ type a tag and press + Add (up to 8) → ⑤ 💾 Save profile. Nothing is saved until you press ⑤.
How to check your Meet link is really saved
Go back to 🏠 Home and read the blue card at the top.
🖼 Illustration — the blue card on Home tells you whether your Meet link is set.
Hi, Ellie 👋
🎥 Your Google Meet room is set. Students join your room.
✅ Saved — nothing else to do
Hi, Ellie 👋
⚠️ Set your Google Meet link in the Profile tab so students can join your lessons.
❌ Not saved yet — go back to 👤 Profile
✅ Because it is your own room, you can always start it, and you simply admit the student when they knock.
You do not need a company (everestenglish.jp) Google account.
⚠️ If your Meet link is not set, the lesson card on Home shows “⚠ Set your Meet link in Profile” instead of the green Join button,
and your student has no way to reach you.
4️⃣ My Shift — open the times you can teach
Students can only book the 25-minute slots you have opened. Opening times is done in 📅 My Shift.
1Open 📅 My Shift, then use ◀ ▶ to choose the week. The earliest week you can edit is next week.
2Tap the empty cells you are available for. They turn green ✓ with a dashed border = “about to be added”.
3Tap Submit, then OK in the confirmation box. A green “Submitted ✓” message appears.
What the colours mean
- White / empty — you are not available. Students see nothing.
- Green ✓ (solid) — saved and open. Students can book it.
- Green ✓ with a dashed border — you just tapped it; not saved yet. Press Submit.
- Red ✕ with a dashed border — you just tapped a saved slot to remove it; not saved yet. Press Submit.
- Orange 🔒 — a student has already booked it. It cannot be removed here; use Request cancel on Home (section 7).
💡 The counter next to Submit tells you exactly what will happen, e.g. “2 change(s): +1 new, −1 removed”.
When it says “No changes” the Submit button is grey and cannot be pressed.
⚠️ Rows run from 12:00 to 19:30 PHT (that is 13:00–20:30 in Japan) and each cell is a 25-minute lesson.
You cannot edit the current week or past weeks — the portal will say “Cannot edit current or past weeks”.
5️⃣ Home — your booked lessons
When a student books one of your open slots, it appears on 🏠 Home under “Your booked lessons”. There is no “accept” step — a booked lesson is already yours.
🖼 Illustration — one lesson card on 🏠 Home.purple number = what to tap
Your booked lessons
👤 Student A
🕐 15:00-15:25 PHT🌐 Online (25 min)
📘 LET'S GO 3 Unit4📄 Open PDF
▶ Join lesson (my Meet room)
Request cancel
① ▶ Join lesson (my Meet room) — opens your own Meet room.
② 📄 Open PDF — the textbook the student chose.
③ Request cancel — only if you truly cannot teach (
section 7).
What is on the card
- Day and date on the left (e.g. Tue 7/28).
- 👤 student name, 🕐 time in PHT, 🌐 Online (25 min).
- 📘 orange chip — the textbook and unit the student chose, and 📄 Open PDF if the book has a file.
- ▶ Join lesson (my Meet room) — the green/teal button. If you see red text “⚠ Set your Meet link in Profile” instead, go to section 3.
1Open the lesson card a few minutes early and tap ▶ Join lesson (my Meet room).
2When the student knocks, admit them, then teach the unit shown on the card.
💡 Tech check before every lesson: camera, microphone, and a stable connection.
6️⃣ The lesson timer
A 25-minute countdown sits at the top of 🏠 Home. It is a teaching aid only — there is no clock in / clock out in this portal, so you never have to punch in.
🖼 Illustration — the timer card at the top of 🏠 Home.purple number = what to tap
⏱ LESSON TIMER (25 min)
25:00
▶ Start
↺ Reset
📺 Show to student
Tap Start when the lesson begins (orange at 5 min, red at 1 min).
① ▶ Start when the lesson begins (it then becomes ⏸ Pause). ② 📺 Show to student only if you want the student to see the countdown.
- The number is green, turns orange under 5:00 and red under 1:00, then shows TIME'S UP (a phone will vibrate).
- ▶ Start → ⏸ Pause → ▶ Resume. ↺ Reset puts it back to 25:00.
- 📺 Show to student — on desktop Chrome or Edge a small always-on-top window pops out; drag it to a corner of your textbook,
then in Google Meet choose Share your entire screen so the student sees the textbook and the timer together.
On other browsers it fills the whole screen instead, and ✕ Exit full screen closes it.
💡 There is also a stand-alone timer page you can keep in its own window. It has the same ▶ Start / ↺ Reset plus
− 1 min, 25:00 and + 1 min buttons, and a 📌 Floating window (always on top) button:
https://instructor-portal-online.pages.dev/timer.html
7️⃣ Request cancel — when you cannot teach
If you truly cannot do a lesson that is already booked, you can ask the other online instructors to take it. You are released from the lesson as soon as one of them accepts.
1On the lesson card on 🏠 Home, tap Request cancel.
2Type a reason — it is required, and the other instructors will see it.
3Tap Send request. The card now shows an orange bar and “Reassigning…” instead of the button.
🖼 Illustration — the “Request a substitute” window.purple number = tap in this order
Request a substitute✕
7/28 · 15:00-15:25 PHT
Student: Student A
⚡ Your request will be sent to all online instructors at once. The first one who accepts takes the lesson. You will be released from the lesson once someone accepts.
Reason (will be shown to other instructors)
e.g. Not feeling well / Schedule conflict / Family emergency
CancelSend request
① type the reason (you cannot send without one) → ② Send request.
Cancel on the left closes the window and sends nothing.
How you know it was taken
When another instructor accepts, a green banner appears at the top of your 🏠 Home. Tap ✓ OK to dismiss it.
🖼 Illustration — the confirmation banner on 🏠 Home.purple number = what to tap
✅ Your cancel request for 7/28 (Tue) 15:00-15:25 PHT was approved — another instructor is taking this lesson.✓ OK
① tap ✓ OK once you have read it. The lesson is no longer yours.
⚠️ Use this only when you really cannot teach. Frequent cancel requests may lower your booking priority
(Service Agreement Att.2 [3] (8)). If it is an emergency, also message the office in 💬 Chat.
8️⃣ Substitute — take another instructor's lesson
The 🔔 Substitute tab shows lessons other online instructors have asked to hand over. First come, first served — once someone accepts, it disappears for everyone else.
🖼 Illustration — the 🔔 Substitute tab.purple number = tap in this order
🏠 Home🔔 Substitute1📅 My Shift🧾 Invoice👤 Profile💬 Chat
Substitute requests (first come, first served)
⚡ All online instructors see these requests at once. The first one to accept takes the lesson — once someone accepts, the request disappears for everyone else.
🔔 Substitute lesson request
When: Tue 7/28 · 15:00-15:25 PHT
Student: Student A
From: Instructor B
Reason: Not feeling well
✓ Accept✕ Decline
① open 🔔 Substitute (the red number = how many are waiting) → ② ✓ Accept to take the lesson.
✕ Decline just hides the card on your screen; it stays available for everyone else.
After you accept
- You see “Accepted! The lesson is now yours. Please check the Home tab.” and the portal jumps to 🏠 Home.
- The lesson now uses your Meet room — the student joins you, not the original instructor.
- If someone was faster, you see “Someone else already accepted this lesson.” and the card disappears. That is normal, not an error.
✅
Alerts. While the portal is open you get a message at the bottom of the screen:
🔔 New substitute lesson request!
If you allowed notifications (and installed the portal on your phone,
section 10), your device also shows
“🔔 Everest: Substitute Lesson Available” even when the portal is not on screen.
9️⃣ Chat with the Everest office
The 💬 Chat tab is a direct message line between you and the Everest office. Use it for schedule questions, being late, connection trouble, or anything you would normally send on Talknote.
2Type your message in the box at the bottom (up to 2000 characters).
3Tap Send. On a computer Ctrl + Enter (Mac: ⌘ + Enter) also sends.
🖼 Illustration — the 💬 Chat tab.purple number = tap in this order
🏠 Home🔔 Substitute📅 My Shift🧾 Invoice👤 Profile💬 Chat
💬 Messages with the Everest office↻
This is a direct chat with the Everest office. Send us a message and we will reply here.
Everest Office
Hi Ellie! Your Friday 16:00 student changed to Unit 5.
7/24 10:12
You
Thank you, noted!
7/24 10:20
Type a message...Send
① open 💬 Chat → ② tap the box and type → ③ Send.
Blue bubbles on the right = you. White bubbles on the left = the Everest office. ↻ reloads the conversation.
✅ The office is notified straight away when you send a message here (live since 2026-07-25), so this is the fastest way to reach us.
We reply in the same chat — open the 💬 Chat tab and tap ↻ to see the newest replies.
💡 Sometimes the office posts a substitute offer in the chat with a green ✅ Accept button. It is first come, first served:
after someone takes it the card shows “🔒 Taken — assigned to another instructor”, or “✅ Assigned to you” if you were first.
⚠️ This chat reaches the office only — it does not reach students or parents. Never share student personal details you do not need to.
🔟 Put the portal on your phone
The portal works as an app. Installing it means one tap to open, and alerts for substitute lessons.
1Open your personal link in the phone browser (iPhone: Safari · Android: Chrome).
2iPhone: Share → Add to Home Screen. · Android: ⋮ → Install app (or “Add to Home screen”).
3Open it from the new icon (Everest Online). If the browser asks about notifications, choose Allow.
✅ Install it from your own personal link. The icon then remembers your account.
⚠️ If the icon ever opens somebody else's account (for example it was installed from a shared link), open this address once,
then open your own link again:
https://instructor-portal-online.pages.dev/?reset=1
1️⃣1️⃣ If something looks wrong
The three things instructors ask about most, in order. Find your picture below.
❶ “The ▶ Join lesson button isn't there”
The green ▶ Join lesson (my Meet room) button only appears when your Google Meet link is saved in your Profile.
If it is missing, the card shows red text instead.
🖼 Illustration — the same lesson card with and without a saved Meet link.
👤 Student A
🕐 15:00-15:25 PHT
▶ Join lesson (my Meet room)
✅ Meet link saved
Tap the green button to open your room.
👤 Student A
🕐 15:00-15:25 PHT
⚠ Set your Meet link in Profile
❌ No Meet link
Go to 👤 Profile, paste your link, press 💾 Save profile, then come back to 🏠 Home.
⚠️ If you saved the link and the button still does not appear,
reload the page (pull down on a phone) — the card is drawn when Home loads.
Still nothing? Check the blue card at the top of Home: if it says
“⚠️ Set your Google Meet link…”, the link did not save. Try
section 3 again.
❷ “My schedule is empty”
An empty 🏠 Home is usually not a bug. It means no student has booked you yet.
🖼 Illustration — an empty 🏠 Home and an empty 📅 My Shift week.
🏠 Home🔔📅🧾👤💬
Your booked lessons
No upcoming booked lessons yet.
Nobody has booked you yet. Check 📅 My Shift — if the week is all white, students have nothing to book.
① You may simply be looking at a different week — use ◀ ▶. Your saved green ✓ cells only show on the week they belong to.
Work down this list:
- Did you press Submit? Dashed cells are only a plan — they are never saved. Section 4.
- Are you on the right week? Use ◀ ▶. The grid opens on next week, not this week.
- Home only shows today onwards. Lessons that already happened disappear from the list — that is normal.
- Still empty after you opened times? Students book at their own pace; an open slot is not a booking. Ask the office in 💬 Chat if a whole week looks wrong.
❸ “I opened the link and got an error”
These red boxes replace the whole screen. Each one has a different cause.
🖼 Illustration — the three error screens, exactly as they appear.
⚠️ Invalid instructor link
This instructor link is not valid.
Please check with the admin.
The ID in the link is wrong or was edited. Open the original link from Talknote, or ask the Everest English office to resend it.
⚠️ Not an Online Instructor
This portal is for Online Instructors only.
You opened the online portal with an in-person instructor link. Tell the office which portal you need.
⚠️ Account is inactive
Your account is currently inactive. Please contact the admin.
Your account is switched off in the system. Contact the Everest English office on Talknote.
- “Welcome to Everest Online Portal — please open the personal link” — you opened the plain address without the
?instructor_id= part. Open the link from Talknote again. Section 1.
- Nothing loads / “Loading…” never ends — check your internet, then reload the page. On a phone, close the app icon and open it again.
- A “Failed to load” message with technical words — that is the system, not you. Send a screenshot to the office in 💬 Chat or on Talknote.
- The portal opens somebody else's name — the icon was installed from the wrong link. Open
…pages.dev/?reset=1 once, then open your own link. Section 10.
- My shift changes did not stick — you probably left before pressing Submit. Dashed cells are never saved.
✅ When you write to us, tell us three things: what you tapped, what you expected, and what appeared instead (a screenshot is perfect).
That usually lets us fix it the same day.
1️⃣2️⃣ FAQ
Which time zone is shown in the portal?
Everything an instructor sees is Philippine Time (PHT, UTC+8). The portal converts it to Japan Time for the student automatically. If you live in another country, convert from PHT, not from your local time.
Why can't I open times for this week?
Availability is edited from next week onwards, so students always have time to book. Pressing ◀ past that point shows “Cannot edit current or past weeks”. If something urgent comes up this week, message the office in 💬 Chat.
I tapped cells but forgot to press Submit.
Nothing was saved. Dashed cells (green ✓ or red ✕) are only a plan — open 📅 My Shift again and redo them, then press Submit.
The student can't join / it says "invalid meeting"
Make sure the link in your Profile is a real Meet room you created in your own Google account (open it yourself once to confirm it works). A typed or made-up code will show “invalid”.
Do I need a company (everestenglish.jp) account?
No. You host the lesson in your own Google Meet room and admit the student. No company account is required.
Can I see my upcoming lessons at a glance?
Yes — the 🏠 Home tab lists every booked lesson from today onwards, earliest first.
What if my internet fails during a lesson?
Try to rejoin quickly. If you cannot get back within 5 minutes, tell the office immediately in 💬 Chat (or Talknote) so the student can be rescheduled.
I pressed "Request cancel" by mistake.
Message the office in 💬 Chat right away. As long as no one has accepted yet, staff can put the lesson back to you.
Can I use the timer without the student seeing it?
Yes. The timer on 🏠 Home is only visible to you unless you tap 📺 Show to student and share your screen in Meet.
Do I have to clock in or clock out?
No. This portal has no clock in / clock out. Your lessons are recorded from the bookings themselves.
Is there an invoice / billing screen in this portal?
Yes — the 🧾 Invoice tab. It is read-only: it is built automatically from the lessons in your slots, and the office fills in the parts only they can set. Use ◀ ▶ to move between months, and the print button to save it as a PDF. (Updated 2026-07-31)
Your address, phone and bank details come from 💳 Billing details in the 👤 Profile tab, so please fill those in yourself.
If something on the invoice looks wrong, tell the office in 💬 Chat — do not try to correct it on the screen. For anything about your contract, ask the office directly on Talknote, not in this guide.
1️⃣3️⃣ Who to contact
- Fastest: the 💬 Chat tab in the portal — the office is alerted immediately.
- Talknote: message the office mentioning the Everest English office.
- Lost your personal link: ask the Everest English office on Talknote to resend it. Never ask another instructor for theirs.
💬 Anything unclear in this guide? Tell us in 💬 Chat and we will fix the guide.